The assessment for this module comprises an end-course assessment (100%) consisting of a 4000-word report in which you will elaborate on the project initiatives of a case scenario project solution by developing links with theoretical and professional PM (project management) resources of how you as a project manager will oversee the case study project in order to ensure it can effectively be implemented.
Students on this module are required to prepare and submit
1. An individual Project Management report (4000 words)
2. Draw work breakdown structure for the report
3. Include a gantt chart showing how the project progresses
4. Show perfect understanding for activity on node (AON)
5. Include risk management and contingency planning – plan B for the report
6. Include graphs, tables and charts where necessary to buttress your point
7. Evidence of wider reading and research
Assignment Structure and Content
Using the information you have learnt during this module, together with your own related research evidence, you are to prepare a report with original content of 4000 words which addresses the project management problem as described in the case study. Your report should contain individual sections which address (as a minimum) the following:
• An introduction outlining the context and contents of the report
• Discussion of the contextual issues effecting project performance and their impact on time variability and how this might be managed. Take into account all of the case study requirements relating to resourcing, project control and organisational issues.
• Analysis of the financial aspects of the case study project and discussion of any financial issues that may arise.
• Appropriate use of planning tools for the presentation of report content. Any charts and diagrams presented in your report must be legible, clear and easy to understand.
Presentation and Layout
Your report should be presented as a single Microsoft Word document. Individual chapters/sections should be clearly identified and the report should include a references section and any appendices necessary to complete the report. Writing style should be formal (e.g. as in an academic report/paper) and tense should be third person. Please use a font with a point-size of 12 where possible. Please note that the requirement to submit a single Word document means that supporting materials such as Microsoft Project charts and other documentary evidence must be accessible and submitted with the report.
Company X is a large car retail group based in the UK who recently shut three showroom sites in Leeds, Bradford and Halifax to build one supersite showroom in Manchester, UK. This involved department re-structuring and making a number of managers and sales staff redundant. The project to get the one supersite showroom up and running has been awarded to you as an external Project Manager coming in as an independent party to get the internal team working together to successfully open the supersite showcasing over 4000 cars and 128 sales staff and 42 managers.
You have been provided with a project team of six company X employees who have not worked together before and include a new Account Manager, remaining site Managers and a new Manager, whilst the groups CEO’s nephew has also been assigned to the team. The team is a mix of people who have the diversity in skills, knowledge and experience in setting up showrooms. The company stakeholders include its Germany based partner Harper and a UK based franchise partner Jennings. The two partners have provided a sum of £250,000 to help setup the showroom as a result of Company X struggling to raise the funds due to losses in Halifax and Bradford site closures. It is expected the funds will help fund the project but are expected to be repaid once the site is generating revenue.
Senior management of company X are under pressure from the board of directors to turn the site into profit making especially due to the large re-location cost incurred in obtaining land in Manchester. The site based in Salford was a controversial decision due to being close to a green nature reserve and determined community group that go by the name of Green crusaders who have protested against the opening of the car retail business. Green crusaders remain to be protesting in the local media and residential area although the local authority gave the ‘green light’ to open the car showroom. The board is keen on you opening the site as soon as possible in order to show the viability of a Manchester showroom and in order to protect sales employees jobs everyone is keen to open the doors in matter of months. You acknowledge this as a PM but are hesitant a hasty opening could lead to oversights and you being blamed for any errors occurring. There is also the issue due to the current covid restrictions car stock is low in the group and it is likely only 40% of stock will be available for Manchester’s grand opening.
You have been provided with the following information:
Activity Duration (wks) Resources
Install fixtures and fittings 3 Building contractor
Connect utilities 2 Building contractor
Plan space use 2 Project team – 2 Managers including new manager and Consultant
Design interior décor 4 Consultant
Plan and install lighting 2 Building contractor
Decide upon showroom layout, sales staff location, car display and services areas
2 Project team – all the team
Plan layout of management offices 1 Project Manager only
Render exterior brickwork 2 Building contractor
Plan location and installation of CCTV 2 Project Team – Account Manager and Building contractor
Install signage and floodlights 1 Building contractor
Plan car stock display 1 Project team – Account Manager, 2 Sales Managers
Mark floor layout 1 Building contractor
Order cars from group stock and schedule delivery 1 Project Team – Account Manager and 1 Sales Manager
Order IT equipment and installation 1 Project Manager and building contractor
Order furniture and setup 2 Project Team – New Manager
Plan and conduct marketing campaign 2 Project Team – 2 x Sales Managers and Account Manager
Set grand opening date 1 Project Team – Project Manager and Account Manager, 1 Sales manager
Introduce staff to new showroom and utilising services and equipment 1 Project Team – Project Manager
*Define activity dependencies based on a logically derived order
Building contractor £3000 per week
Consultant £3500 per week
Administration and overhead costs £3000 per week
Sales managers £1200 per week
Account Manager £1500 per week
New Manager £1000 per week
Case Study Assessment Tasks
You are required as Project Manager, to provide comprehensive answers to the following in your report:
1 Determine the project schedule (Work breakdown structure) and duration and hence determine the expected total project costs. (Project Plan and Finances)
2 Determine the nature of potential problems including the project team, stakeholders, organisational issues and suggest appropriate solutions to such problems. (Project Control, Resources and other Organisational issues)
3 What decisions would you make to Company X regarding the optimum strategy for this project? (Project Strategy)
Project Approach and Plan
Using good project management principles outline the approach adopted to implementing the project considering a comprehensive project plan including all appropriate tasks, resources and timescales with supporting documentation. You should consider project control and change issues to ensure the project runs smoothly and has the best chance of meeting the objectives.
Impact Assessment, Risk analysis and Contingency plans development
Define a complete identification of appropriate impacts and risk problem areas with detailed assessment and plan for dealing with them should they arise. You should also document how you will achieve project timescales and assessment of an appropriate level of contingency.
Project Resourcing and Finances
Determine management strategy for managing human resources whilst also considering other projects resources and optimum methods to ensure the project is resourced effectively.
Project Monitoring/Progress Processes
To identify effective processes for monitoring project quality, progress and company liaison. You will need to consider stakeholder management.
Criteria Max %
Project Approach and Strategy 40%
Risk Management and Contingency 20%
Project Client Management 20%
Project Control, Monitoring/Progress Processes 20%